Eptura Solutions for Every Organization
- Space Inventory: Maintains a controlled inventory of rooms, floors, gross areas, vertical penetrations, service areas, common areas, departments, room standards, and assignable space. It connects floor plan information with alphanumeric space records so agencies can manage space as a governed operational asset rather than a static drawing. Federal value: Gives agencies a defensible space baseline for utilization analysis, consolidation planning, workstation reporting, GSA/OMB reporting, and footprint-reduction initiatives. This is especially valuable when agencies must justify space needs, identify vacant or underused areas, and make reduction decisions without relying on inconsistent spreadsheets or outdated floor plans.
- Space Inventory & Occupancy: Links the physical space inventory to employees, departments, teams, room capacity, and occupancy assignments. It helps answer practical questions such as who sits where, which offices are vacant, how departments use space, and whether rooms are being used consistent with standards. Federal value: Helps agencies validate occupancy, support hybrid-work policy decisions, improve space assignment accountability, and identify consolidation opportunities. For federal leaders, the value is not just knowing square footage; it is connecting people, mission functions, and facilities demand in a way that supports evidence-based portfolio decisions.
- Space Chargeback: Allocates the cost of occupied space and shared/common areas to departments, programs, bureaus, or mission organizations based on space usage rules. It turns space from an invisible overhead expense into a measurable cost driver tied to users and organizations. Federal value: Improves transparency around facilities spending, discourages space hoarding, and helps leadership connect space consumption to mission cost. For federal agencies, this supports stronger stewardship of taxpayer-funded facilities and gives executives a financial mechanism to encourage efficient use of space.
- Forecasting: Builds top-down models comparing future space demand to current and planned portfolio capacity. It supports scenario planning for growth, contraction, reorganization, relocation, and consolidation before agencies commit to facility investments. Federal value: Enables data-driven planning for lease actions, modernization projects, and footprint optimization. This helps agencies avoid overbuilding, overleasing, or delaying needed consolidation decisions because they lack a credible view of future space demand.
- Advanced Forecasting: Extends standard forecasting with more sophisticated scenario modeling and stack-planning tools for complex portfolios. It supports planning across multiple buildings, departments, locations, and organizational changes. Federal value: Helps large federal agencies model mission growth, downsizing, co-location, regional consolidation, or headquarters reconfiguration across distributed portfolios. This is valuable where facility decisions have long lead times, high cost, political visibility, and operational consequences.
- Move Management: Plans and executes moves for employees, teams, furniture, equipment, departments, and related workplace resources. It coordinates move requests, approvals, assignments, sequencing, and updates to space and asset records after the move. Federal value: Reduces disruption during reorganizations, relocations, consolidation projects, renovations, and hybrid-work transitions. It also helps agencies maintain accurate space and asset accountability after moves, which is critical because bad move data quickly undermines reporting, planning, and occupancy analysis.
- Reservations: Enables users to reserve desks, rooms, shared workspaces, conference areas, and related workplace resources. It supports more flexible use of space by connecting availability, booking rules, and user demand. Federal value: Supports hybrid work, hoteling, shared-space models, and higher utilization of conference rooms and collaboration areas. For agencies being pressured to reduce or better justify office space, Reservations helps demonstrate how shared resources are actually being used.
- Workplace: Provides employee-facing workplace workflows that help users find, request, and access spaces, services, and workplace resources. It improves the connection between facilities operations and the employee experience. Federal value: Helps federal employees navigate workplace services more efficiently while giving facilities teams better demand signals. This supports a more responsive workplace model without requiring every request to be handled through informal emails, phone calls, or manual processes.
- Workplace Services: Manages service requests, approvals, fulfilment, mailroom support, copy/print services, workplace support, and other daily facility-service workflows. It creates a repeatable service model with status tracking and performance visibility. Federal value: Standardizes service delivery across buildings and bureaus, improves response time, reduces manual coordination, and provides measurable accountability. For federal operations leaders, it creates an auditable service history and helps identify recurring service gaps or resource constraints.
- OnSite: Extends Archibus workflows to mobile and field personnel who need to update facility data, complete work, inspect assets, or capture information while physically onsite. Federal value: Improves data timeliness and accuracy by letting maintenance and operations teams update records from the field. This reduces paper-based processes, duplicate data entry, and the lag between actual work performed and records available to leadership.
- Asset Management: Centralizes asset inventory, location, ownership, condition, status, service history, lifecycle information, and related operational data. It connects assets to space, maintenance, condition, and cost records. Federal value: Improves visibility across distributed portfolios, supports audit readiness, reduces asset loss, and aligns maintenance decisions with mission-critical infrastructure. For agencies with large real property footprints, the practical value is knowing what assets exist, where they are, what condition they are in, and which ones create operational risk.
- Equipment Inventory: Tracks equipment records, locations, standards, ownership, operational details, and related asset attributes. It provides a more granular view of facility equipment that may require maintenance, inspection, replacement, or compliance monitoring. Federal value: Gives agencies a more accurate equipment baseline for maintenance planning, budget forecasting, compliance documentation, and field execution. This is important when equipment failure affects mission continuity, safety, or operational readiness.
- On Demand Work: Manages corrective maintenance requests from intake through routing, assignment, prioritization, execution, closeout, and history tracking. It captures work orders, labor, materials, status, and service performance data. Federal value: Helps agencies reduce response times, document work history, improve service-level performance, and maintain auditable maintenance records. It also gives leaders visibility into recurring issues, backlog, staff workload, and facilities that require more strategic intervention.
- Preventive Maintenance: Plans and schedules recurring maintenance based on assets, equipment, locations, standards, calendars, or service intervals. It helps organizations shift from reactive repair to planned maintenance. Federal value: Reduces unplanned downtime, extends asset life, supports continuity of operations, and strengthens maintenance compliance for mission-critical facilities. For federal agencies, the core value is reducing operational risk and avoiding avoidable failures that could disrupt mission delivery.
- Condition Assessment: Captures facility and asset condition, deficiencies, severity, estimated costs, recommended actions, and prioritization data. It supports structured assessment programs across buildings, systems, and infrastructure. Federal value: Gives agencies a defensible basis for deferred maintenance prioritization, capital planning, risk reduction, and budget justification. It helps leadership move from anecdotal facility complaints to documented investment needs ranked by condition, cost, and mission impact.
- Capital Project Management: Plans, budgets, tracks, manages, and reports on capital projects from request through approval, execution, and completion. It can connect project scope, schedules, budgets, assets, facilities, and status reporting. Federal value: Improves transparency, milestone tracking, cost control, and accountability for taxpayer-funded facility investments. It also gives agencies a stronger governance mechanism for renovation, modernization, repair, and construction portfolios.
- Capital Forecasting: Supports long-range planning for repair, renewal, replacement, modernization, and capital investment needs. It uses portfolio and asset information to help anticipate future funding requirements. Federal value: Helps agencies move from reactive budget requests to evidence-based investment planning. This improves the quality of capital submissions, strengthens the business case for funding, and reduces the risk that high-priority facility needs are crowded out by less critical projects.
- Leases: Tracks lease terms, option dates, responsibilities, recurring costs, lease areas, suites, locations, and related documentation. It provides a structured repository for lease administration and portfolio visibility. Federal value: Helps agencies control lease obligations, manage renewal and termination risk, support GSA coordination, and reduce avoidable lease cost exposure. The value is strongest where agencies manage many leased locations and need early visibility into decisions that affect cost, mission location, and continuity.
- Real Property: Manages broader real property data for buildings, structures, land, sites, ownership, use, status, and portfolio attributes. It creates a governed system of record for the physical portfolio. Federal value: Supports portfolio governance, real property reporting, compliance, disposal analysis, and executive decision-making. It helps agencies understand what they own or occupy, how those assets support mission needs, and where consolidation, redevelopment, or divestment may be appropriate.
- Portfolio: Summarizes buildings, structures, land, leases, and portfolio-level information through dashboards, maps, reports, statistics, and key performance indicators. It provides a leadership view across multiple facilities and geographies. Federal value: Gives executives visibility into mission support, utilization, cost, risk, and investment tradeoffs across the portfolio. This supports better decisions around consolidation, modernization, lease strategy, sustainability, and facility prioritization.
- Costs: Tracks financial data for leases, buildings, properties, accounts, recurring costs, and facilities operations using structured cost records. Federal value: Connects facility operations to budgeting, stewardship, and financial accountability. It helps agencies understand the true cost of occupying and operating facilities, compare alternatives, support budget narratives, and identify avoidable cost drivers.
- Chargeback & Invoicing: Generates chargebacks, allocates costs, bills receivables, and manages payment activity associated with real property and facilities costs. Federal value: Improves cost allocation transparency among bureaus, programs, tenants, and mission organizations. This helps agencies make cost responsibility visible and reduces disputes caused by opaque or spreadsheet-based allocation methods.
- US Federal Property Registry: Tracks and manages buildings, structures, and land using federal property data elements aligned to U.S. government property reporting needs. Federal value: Directly supports federal real property reporting, data standardization, and governmentwide visibility into owned and leased assets. This is highly relevant for agencies that must maintain accurate, consistent real property data to meet reporting and oversight expectations.
- Strategic Financial Analysis: Provides a unified view of real estate, infrastructure, facilities assets, capital costs, operating expenses, and the missions those assets support. It helps capture total cost of ownership and operational cost drivers. Federal value: Helps executives evaluate portfolio tradeoffs, modernization priorities, lifecycle costs, and mission impact in one decision framework. This is valuable when leadership must justify investment, consolidation, divestiture, or modernization decisions under budget pressure.
- Enhanced Global Feature Set: Adds capabilities for multinational and globally distributed real property deployments, including needs that go beyond domestic-only portfolio management. Federal value: Supports agencies with global footprints that need consistent facilities governance across domestic and overseas locations. It helps standardize data and reporting while still accommodating the complexity of international operations.
- Lease Administration: Centralizes lease records, automates alerts, analyzes recurring costs, supports lease data entry, and connects lease information to space, suites, floor plans, and property data. Federal value: Strengthens lease governance, reduces missed critical dates, improves renewal planning, and supports better coordination among program offices, facilities teams, contracting stakeholders, and GSA. This reduces financial risk and helps agencies make lease decisions earlier and with better data.
- Environmental & Risk Management: Manages sustainability initiatives, hazardous materials, safety incidents, compliance documents, risk mitigation workflows, and environmental program data. Federal value: Supports environmental compliance, safety accountability, sustainability goals, and risk reduction across complex facility portfolios. It helps agencies document compliance activity, respond to incidents, and connect environmental risk to buildings, assets, and operational decisions.
- Utility Management: Tracks utility consumption, cost, energy usage, demand, and sustainability metrics by building, meter, account, or utility type. Federal value: Helps agencies monitor energy performance, identify savings opportunities, support sustainability reporting, and reduce operating costs. It turns utility data into a management tool for conservation, budgeting, and executive oversight rather than a collection of disconnected bills.
- Emergency Preparedness: Manages emergency plans, drills, response data, critical facility information, and readiness workflows. It supports structured preparation before an incident and faster access to facility information during an event. Federal value: Improves continuity of operations, life-safety readiness, and first-responder access to accurate facility information. For federal agencies, this supports mission resilience and reduces reliance on undocumented local knowledge during emergencies.
- Healthcare: Applies Archibus capabilities to healthcare environments where space, assets, maintenance, compliance, safety, and service continuity are tightly connected. Federal value: Supports federal healthcare organizations with regulated environments, complex maintenance needs, high asset dependency, and mission-critical service delivery. It helps connect facility reliability to patient care, staff safety, and operational continuity.
- Back to Work: Supports workplace readiness, occupancy planning, return-to-office workflows, health/safety considerations, and changing workplace policies. Federal value: Helps agencies manage workforce policy shifts, occupancy changes, and office re-entry planning with data rather than ad hoc tracking. It is useful where leadership needs visibility into readiness, utilization, and employee-facing workplace impacts.
- Role-Based Home Pages: Surface metrics, alerts, tasks, reports, and dashboards tailored to specific roles such as executives, facility managers, planners, technicians, service staff, and administrators. Federal value: Helps users focus on the decisions and actions relevant to their responsibilities. This improves accountability because each role can see the indicators, work queues, exceptions, and performance measures that matter to their mission function.
- Mobile Applications: Extend Archibus workflows to mobile users for surveys, inspections, work execution, occupancy validation, asset updates, and field data capture. Federal value: Improves data timeliness, reduces paper-based processes, and lets field teams maintain accurate records while onsite. This is especially important for distributed federal portfolios where delayed updates create inaccurate dashboards and poor leadership decisions.
- Integration & Extensibility: Connects Archibus with enterprise systems such as BIM, GIS, IoT, Microsoft tools, financial systems, HR systems, identity systems, and other authoritative data sources. It supports a more connected facilities data architecture. Federal value: Reduces siloed data, supports enterprise architecture goals, and improves decision quality by connecting facilities, people, financial, geospatial, and asset information. For federal agencies, integration reduces duplicate manual entry and improves trust in reporting.
- Reporting and Analytics: Delivers dashboards, reports, metrics, alerts, key performance indicators, and analyses across space, assets, maintenance, workplace, real property, finance, sustainability, and capital planning. Federal value: Gives agencies actionable insight for compliance, budget justification, operational performance, oversight, and executive decision-making. The business value is faster identification of risk, waste, backlog, underutilization, and investment gaps.
- FedRAMP Authorized Archibus for Government: Provides a federal-ready cloud deployment model designed for government security expectations and regulated environments. Federal value: Accelerates secure adoption, reduces duplicative security review effort, and supports agencies that require cloud solutions aligned with federal security requirements. For agency buyers, this lowers one of the largest barriers to cloud facilities modernization: confidence that the platform can satisfy cybersecurity and compliance scrutiny.